Pre-June Faire 'To-Do' List - Part One.

[arontius]

.....Only Part I because I left the iPod Touch at work, with all of my notes on the subject 'safely' ensconced within it. Sigh! :-) But this is more than enough at the moment so that I don't lose track of anything.

.....There is a lot to do:

1.) Pelican Meeting, May 12th

* Gather consensus on presentation prior to meeting.
* Print out copies of agenda.
* Make arrangements for carpooling.
* Can I take Friday off of work?

2.) Mayfaire, May 14th

* Largesse for new Baron and Baroness?

3.) May Crown, May 20th - 22nd

* Slat bed for Laurellen.
* Pull out pavilions.
* Finish silk banner.
* Meet with Adelheide to talk over lay-out of Baronial Encampment (and find out what the plan is).
* Talk about a pot-luck gathering for Saturday night with the populace.
* Talk with Jahnkin on arrangements for Baronial Encampment to be a Bardic Campfire Gathering Point.
* Make arrangements for food for remainder of weekend.
* Print out Pelican Agenda. Any items of interest for Western Region?
* Discuss transportation of Baronial Pavilion to site and make arrangements for set-up.
* Ensure all who are competing in the Crown Lists from Dragon's Laire are recognized (are there enough tokens?).

4.) June Faire, June 1st through June 6th

* Speak to Oliver and Tegus about Mantel Project.
* Set-up Saturday night gathering. Include location, food, bardic activities (song book).
* Spiffy prizes for Heavy Tourney Circuit and Rapier Tourney Circuit (strategize with Gwen).
* Approximately 8-10 additional medium to larger prizes for out tournaments (strategize with Gwen).
* Speak to archery community to ensure prizes are covered.
* Speak to Sir Raoukinn on scheduling of Heavy Tourney Circuit (include Jahnkin in conversation).
* Speak to Monsignor Talon and THL Carlos on Rapier Tourney Circuit scheduling (include Jahnkin in conversation).
* Speak to Jahnkin on overall marshallate activity scheduling - must have tentative schedule by May Crown.
* Double-check arrangements for U-Haul. Put out announcements for Wednesday packing of U-Haul; Thursday unpacking on site; and Sunday re-pack and re-delivery to storage of all Baronial property.
* Towers needed at gate.
* Torches needed on Erics.
* Contact Equestrian Community on Whidbey Island, Midhaven, Aquaterra, Madrone, and Stromgard and discuss entry in Baronial Equestrian Championship (to back up Tsuruko).
- Discuss additional help for Tsuruko at same time.
* Plan two to three 'Progresses' through site in style of Renaissance Faire.
- Ask Their Majesties / Their Highnesses if they'd like to join.
- Progresses include Their Excellencies in full regalia (including Baronial Cloaks), several carrying banners, at least one herald making announcements, and a trumpeter or piper.
- At least one 'Progress' will hand out an award.
- At least one 'Progress' will travel through Marketplace.
* Make inquiries for bleachers and finalize price.
- Does this include transportation / set-up? If not, how much?
- Need 'bleacher dressing'.
* Invitations for Their Royal Highness and local Barons & Baronesses in progress.
* Make list of Baronial Awards and ensure that scrolls and necklaces will be ready.

5.) Circlet Order - Ingasbo

* Finish circlet order currently in queue.
* Order a new sheet of designs?

6.) July Coronation, July 15th - 17th

* Visit new site and take measurements of Marketplace.
* Map out Marketplace.
* Post results to merchants currently in queue.
* Current helpers in queue: Arontius, Laurellen, Gwenllyn, Brummbar, Madrun (and Dillon?).

7.) Serjeantry

* Set up a meeting with Cedric, Andras and Arion on archery requirements.
* Finish re-write of manual.
* Send note to e-lists to have potential candidates speak to Baron and Baroness prior to June Faire.
* Make arrangements for 'Serjeantry Court' to accept Letters of Intent. Make announcement.
* Need study guide prepared and ready to hand out at 'Serjeantry Court'.

8.) Summer Bardic Circle, August 5th - 7th

* Bardic Tournies / Ongoing bardic circle.
* Invite local bards specifically to participate prior to event.

9.) Miscellaneous

* Check in with Kierran on canvas project.
* Meg's college assignment write-up.
* Letter to Crown for awards recommendations.
* Letter to Crown for fighting help.
* Request update on bid from Clallam County Fairgrounds for September Crown bid.
* Make a date with Aelianora to talk web-site.
* Finalize plans with Ian on new awards.
* Finalize A&S, Bardic, and Scholar Championship Procedures with Madrun.

.....This list is going to get rather lengthy I'm thinking.

.....Aaron / Arontius.

Comments

[rauokinn.livejournal.com]

no separate tourney for the circuit -- we are just invading your already planned tourney. But we can talk if you want.

[monkeyjunk.livejournal.com]

I need a nap after trying to read all of that!!!

Nap.

[arontius]

So do I! :-)

Delegate.

[arontius]

Oh, yeah, a number of the items on the list are to be delegated. I just have to talk to the people involved and get the official buy-in.

That still leaves a largish number of items that will be 'sleep preventing' over the next month. :-)

But I doubt that I'll be alone in that regard. In a volunteer organization, you can delegate a lot. But people's modern lives have to take precedent and so their involvement has to wax and wane accordingly. We all suffer from that, so we end up adjusting constantly. But I'm not telling you anything you don't already know.

A.

[fear-the-cow.livejournal.com]

I may still have some of the old Sargentry documentation laying around if you want any of it for reference or such.

Serjeantry.

[arontius]

We actually used your model for the major portion of the Trials. It was very succinct and user friendly. Then we 'tweaked' it to fit our needs.

But, yeah, some of your documentation would undoubtedly be useful. How do I get it from you? :-)

A.

Re: Serjeantry.

[fear-the-cow.livejournal.com]

I'm 99% sure I have it all in electronic format - somewhere. I'll look through my archines and send it to you.